Abstract Submission guidelines

Abstract Submission Tutorial

Policies for Abstract Submission

Call for abstracts

We encourage work that introduces new ideas and conceptualizations, research and understandings to the field. Please read the following guidelines carefully before submitting your abstract:

Abstracts can only be submitted online via a congress user profile; submissions by fax, post or email will not be considered. You will need to create an online user profile, but you need not pay the registration fee to be able to submit an abstract.

All abstracts must be written in English. It is the author's responsibility to submit a correct abstract. Any errors in spelling, grammar or scientific fact in the abstract text will be reproduced as typed by the author. Abstract titles will be subject to a spell check if the abstract is selected for presentation.

Copyright Policy

Abstracts should not include libelous or defamatory content. Material presented in abstracts should not violate any copyright laws. If figures/graphics/images have been taken from sources not copyrighted by the author, it is the author’s sole responsibility to secure the rights from the copyright holder in writing, to reproduce those figures/graphics/images for both worldwide print and web publication. All reproduction costs charged by the copyright holder must be borne by the author.

Resubmission Policy

An abstract which has been previously published or presented at a national, regional, or international meeting can only be submitted provided that there are new methods, new findings, updated information or other valid reasons for submitting that can be provided by the author.

If preliminary or partial data has been published or presented, the author is required to indicate the details of the publication or presentation as well as the reasons for submitting the abstract to the 8th World One Health Congress. This information will be considered by the Scientific Program Committee when making final decisions.

If the author neglects to indicate the details of when and where the preliminary or partial data has been published or presented, and the reasons for resubmitting (new methods, new findings, substantially updated information or other valid reasons), and if evidence of previous publication or presentation is found, the abstract will be rejected.

Plagiarism

The congress organizers regard plagiarism as serious professional misconduct. All abstracts are screened for plagiarism, and when identified, the abstract and any other abstracts submitted by the same author are rejected.

Congress Embargo Policy

In the case of the 8th World One Health Congress, as with most scientific/medical congresses, all congress abstracts are released to delegates and media under a strict embargo policy. A detailed breakdown of the embargo variations for different types of abstracts is available below. All regular delegates, presenters and media are asked to respect this policy.

  • Oral Abstracts

    Information about the oral abstracts may not be published or presented before the start of the session at the 8th World One Health Congress in which the abstract is being presented.

  • Poster Exhibition Abstracts

    Information about the poster exhibition abstracts may not be published or presented before 18:00 SAST on Friday, 20 September 2024.

Abstract Submission Process

Congress User Profile

Before submitting an abstract, a congress user profile needs to be created for the submitting and the presenting author on https://www.conftool.com/wohc2024. One or several abstracts can be submitted from the submitting author’s user profile. After an abstract has been created, modifications can be made until the submission deadline.

The final deadline for abstract submission is 14 April 2024, 23:59 SAST.

Choosing a scientific topic

The scientific topic is the topic under which your abstract will be reviewed and later published in the congress printed matters if accepted. During the submission process, authors will be asked to select up to three scientific topics for the abstract. The scientific topics which best describe the subject of the abstract should be chosen.

Abstract Structure

Submissions that do not meet the following abstract structure requirements will not be taken into consideration. Abstracts under all topics and without exception should be structured and formatted as follows:

  • Background:

    Indicate the purpose and objective of the research, the hypothesis that was tested or a description of the problem being analyzed or evaluated.

  • Methods:

    Describe the setting/location for the study, study design, study population, data collection and methods of analysis used.

  • Results:

    Present as clearly and detailed as possible the findings/outcome of the study, with specific results in summarized form.

  • Conclusions:

    Briefly discuss the data and main outcome of the study.

Social Media

GOHC may wish to report on your contribution to the 8th World One Health Congress via social media. Provide a 250 characters maximum tweet that summarizes the main message of your work. GOHC will add the following hashtag:#GOHC and/or #WOHC2024. Please also provide the X (twitter) name of the submitting and presenting author.

Word Limits

The abstract text body is limited to 450 words. Titles are limited to 30 words.

A maximum of three tables and three graphs/images can be included: a graph/image (in JPG, GIF or PNG with ideally 600 dpi). Tweets will not be included in the total word count.

Submission Confirmation

After submission of the abstract, a confirmation email will be sent to the abstract submitter and all co-authors, if any. To receive this important communication, please ensure that emails from [email protected] are not considered as spam by your email provider. For all authors, please make sure that when you make a user and participation profile to attend the congress, you use the email that was used in the abstract submission because that is the only way you can ensure that the abstract is linked to your profile.

Abstract Review and Selection Process

Abstract Review

All submitted abstracts will go through a peer-review process carried out by an international reviewing committee. Each abstract will be reviewed by at least two reviewers.

Abstract Selection

Final selection of abstracts will be done by members of the Scientific Program Committee. The highest-scoring abstracts will be selected for oral presentation. Most of the remaining submissions will be displayed in the Poster Area.

Notification of Acceptance or Rejection to Corresponding Author

Notification of acceptance or rejection will be sent to the submitting (corresponding) author. Please note that only the submitting author will receive mail concerning the abstract and is responsible for informing all co-authors, including the presenting author, of the status of the abstract. Authors whose abstracts have been accepted will receive instructions for the presentation of their abstract. To receive these important communications, please ensure that emails from [email protected] are not considered as spam by your email provider.

Rule of One

Each presenting author may present only one abstract at the congress. The number of submissions is however not limited. Should an author have more than one abstract accepted for presentation, a co-author must be named as presenting author for such abstracts.

Oral and poster presentations

All oral and poster presentations will be done live in Cape Town, pre-recorded presentations will not be accepted.

Publication of Accepted Abstracts

Your abstract, if accepted, will appear in its full form in the abstract book and on the virtual congress platform.

All abstracts must be written in English.

It is the author’s responsibility to submit a correct abstract. Any errors in spelling, grammar or scientific fact in the abstract text will be reproduced as typed by the author. Abstract titles will be subject to a spell check if the abstract is selected for presentation.

Call for Late Breaker Abstracts

Late breaker abstracts present data gathered after the regular abstract submission deadline has closed and that is of unquestioned immediate significance. Late breaker abstract submissions will open on 4 June 2024. The final deadline to submit your late breaker abstract is 4 August, 23:59 SAST.

Questions

Any questions regarding the abstract submission should be addressed to [email protected].